Parent & Guardian Information

We are looking forward to adventuring outdoors with your child this summer! See below for details about your child's day with us and how you can prepare.

Camp Aspen Snowmass Parent Information

2023 Summer Camp Dates

Open: June 5, 2023

Close: August 25, 2023

Enrollment Information

Required for all Camp Aspen Snowmass campers and must be completed by the first day of camp.

For further details on Camp Aspen Snowmass and Policies, view our 2023 Parent & Guardian Handbook here.

To sign your child's required Registration and Medical Release Form, click here.

Colorado Certificate of Immunization: You are required to download and fill out this form if your child is 4 & under and attending camp for any number of days this summer or 5 & over attending camp for more than 10 days this summer. Please return by email to camp@aspensnowmass.com.

Medication Administration form: You are required to download and fill out this form if your child requires medication during their time at Camp. Please return by email to camp@aspensnowmass.com.

Operating Details

Location
Camp Aspen Snowmass is located at the Treehouse Kids' Adventure Center in Snowmass Base Village. Free 30-minute parking is available at the drop off location and free all-day parking is available in the parking garage.

Dates & Hours

June 5-August 25, 2023

Monday–Friday, 8am–4pm


Snowmass Morning Drop Off & Afternoon Pick Up

  • Snowmass: 8-9:30 am at the Treehouse Kids' Adventure Center in Snowmass Base Village. Camp programming begins at 9:30am.

  • Please look for the signage directing you to your child's age group and/or activity.

  • Pick up: 4pm at the Treehouse Kids' Adventure Center.

  • Parents and guests will not be allowed inside the Treehouse in areas that children will occupy during the day.

Aspen Morning Drop Off & Afternoon Pick Up

  • Drop off and pick up will be at Koch Park, 120 W Cooper Avenue.

  • Drop off: 8-8:30am

  • Pick up: 4pm

  • Reservations are required and space is limited. Please email camp@aspensnowmass.com for reservations and details.

Transportation

  • Transportation will be provided by Camp 15-21 passenger vehicles with seat belts, a 25-passenger town shuttle or public bus.

  • Shuttles will have sanitizer available for employees and guests.

Lunch

Lunch is not included with Camp. All campers, including those participating in paintball, are required to bring a nut-free lunch from home as well as their own water bottle. Single serve snacks will be provided by Camp Aspen Snowmass.

Reservations Required

ALL Camp days (including activities), multi-day camps, and bike camps will require reservations to ensure your child's spot. Please note, even if you have a Season Pass or Validation Pass, daily drop in will not be available; reservations are required. Please email camp@aspensnowmass.com with questions.

What to Bring

Dress appropriately for scheduled activities. Please label everything. Make sure to include proper footwear for hiking and outdoor activities, waterproof jacket, hat, and water bottle. Please provide a change of clothes for young campers. All campers, including those participating in paintball, are required to bring a nut-free lunch from home as well as their own water bottle.

Other Considerations

We are not responsible for lost items.

Do not send electronic devices, iPhones, iPods, toys, games or other items of value from home.

Parent & Guardian Information 

This program is licensed by the state of Colorado and follows state requirements outlined for school age programs.

Philosophy & Goals

To provide a stimulating, high-quality Day Camp and Child care Program based on the developmental needs of children. To establish a safe environment that provides opportunities for children ages 1 year through teens to explore the great outdoors through enriched educational and recreational activities.

Non-Discrimination Policy

Camp Aspen Snowmass does not discriminate in their enrollment or employment on basis of race, religion, national origin, sex or age. Children with special needs are welcome in our program provided we can meet their needs. Please let us know if your child has any special requirements so that we may review the situation carefully to determine if our program is able to meet these needs.

Enrollment Procedures

Parents or guardians are required to fill out our enrollment papers by their first day of Camp.

  • Parents or guardians must complete a Camp Aspen Snowmass medical release form by the start of Camp and submit a copy of all immunization records for each child participating in Camp. Daily, parents or guardians must sign campers in and out with Camp staff and provide a daytime contact phone number, end of day pickup location, and any special requests.

Cancellation/Change Policy

  • All Camp days and specialty camps must be cancelled or changed 48 hours in advance for a full refund. Camp Season Passholders will be charged $91/day for all reservations not changed or cancelled 48 hours in advance. In addition, we understand there is a lot of uncertainty around this summer. Please know we are available to talk through refund options on a case-by-case basis.

  • 3-Day Kids Mountain Bike Camp must be cancelled or changed the Thursday prior to the start date of the program for a full refund. Guests will be charged the full rate for all reservations not changed or cancelled the Thursday before.

  • Weather Cancellations: Camp activities that are cancelled due to weather by Camp Aspen Snowmass will be rescheduled and/or refunded. Campers will choose another activity for the day if any activity is cancelled. Camp Season and Validation Passes are non- transferable and non-refundable.


In Case of Illness or Absence

You must cancel by 7am by calling and leaving a voicemail at (970) 923-8733 or emailing camp@aspensnowmass.com if you wish to receive a make-up day; otherwise you will be charged for the day.

Our program is not staffed or licensed to care for ill children. Please do not bring a child to camp who is exhibiting symptoms of a cold, sore throat, rash, diarrhea, fever, or who has vomited in the past 24 hours. If your child develops any of these symptoms during the day, you will be contacted immediately and asked to pick up your child within the hour. It is the parent’s or guardian's responsibility to provide alternative care at this time. Your child’s exposure to, or exhibiting any symptoms of any communicable disease (such as chicken pox, measles, mumps, whooping cough, strep throat, pink eye, RSV, etc) should be reported immediately to our staff. Exposure to communicable diseases will be posted to inform other parents or guardians. Outbreaks of certain diseases must be reported to the Center for Disease Control.

Administering Medication

Consent to administer all medications must be filled out by a parent or guardian with a staff member present. The MEDICATION MUST BE IN ITS ORIGINAL CONTAINER STATING DOSAGE AND FREQUENCY. The medication needs to be prescribed by a doctor and a doctor prescribed care plan must be submitted. Those children with allergies that require an Epipen will need to fill out a special form. Please let us know of any allergies so that we can give your child an allergy tag. The Treehouse is a nut free zone.

In Case of Emergency

Each day your child attends Camp, parents or guardians will be asked to provide an emergency telephone or cellular on our sign in sheets. In the event of a medical emergency, the parents or guardians will be notified, an EMT will be called and the child may be transported to Aspen Valley Hospital. Staff members are trained in first aid and CPR. Accident reports will be filled out by a staff member. Evacuation notices are posted in each room of the building in case of fire or other disaster. The fire department schedules fire drills and practices evacuation procedures at least once a year for our building.

Discipline

Our approach to discipline is through positive guidance (asking the child for the desired behavior) rather than negative statements. We have the right to refuse attendance based on Child care Licensing Guidelines for behavioral issues. A copy of our discipline policies is posted in the main office of Camp Aspen Snowmass. Your child will need to acknowledge this Code of Conduct before attending Camp.

Camper Code of Conduct

Our goal at CAS is to provide a healthy, save, and secure environment for all campers. Children who attend camp are expected to follow the Code of Conduct below and to interact appropriately in a group setting.

  1. We are responsible for our actions.
  2. We respect each other and our environment.
  3. We will care for ourselves and those around us.
  4. Listening and paying attention are mandatory for a safe and fun camp.
  5. Respect for all equipment, facilities, and grounds is expected. Therefore, will not tolerate: Offensive language, name-calling, and profanity. Hitting, biting, kicking, pulling, fighting, and spitting. Physical harassment and bullying. Inappropriate touching.

Licensing / Child Abuse Information

Licensed facilities make every effort to provide a safe and healthy environment for children. Unfortunately, on rare occasions, an incident of physical or sexual abuse may occur. If you believe that your child has been abused, you should seek immediate assistance from your county department of social services. The phone number to report child abuse for the Pitkin County Department of Social Services is (970) 429-2040. Colorado law requires that child care providers report all known or suspected cases of child abuse or neglect.
Child care services play an important role in supporting families, and strong families are the basis of a thriving community. Your child’s educational, physical, emotional, and social development will be nurtured in a well planned and well run program. You are welcome to observe the program, with regard to the children’s health, safety, equipment, play materials, and staff.

For information about the Child care facilities or complaints contact:
Department of Human Services, Division of Child care
1575 Sherman St.
Denver, CO 80203-1714
(303) 866-5948