Tenants For Turns

interior of Willis employee housing, nice, modern interior with a black couch

Tenants for Turns incentivizes homeowners in the Roaring Fork Valley who are willing to rent a unit, ADU, guest house, mother-in-law unit, or even an extra bedroom to an Aspen One employee. The program helps address the ongoing housing shortage while connecting the community to the slopes of Aspen Snowmass.

The 2024-2025 season’s Tenants for Turns Program will launch on July 1, 2024 and we will start accepting landlord/homeowner applications at that time.

All landlord leases must begin after 10/1/2024 and the landlord application deadline is 12/1/2024. Have questions or concerns regarding this program? Reach out to talentacquisition@aspensnowmass.com.

Employees interested in viewing the available rentals can see the list beginning July 1, 2024 here.

Please note: Aspen One does its best to vet all landlords, but like all rental agreements, it is the tenant’s responsibility to fully vet their landlord and living situation to confirm an arrangement that works best for them. If meeting face-to-face before the desired move-in date is a challenge, Skype, Facetime, or any other methods to discuss the rental situation can go a long way in finding the right tenant and landlord arrangement.

Check out the information below to see if you and your home would be a good fit for our program. Thank you for your interest in Aspen One and for your support of our employees!

Eligibility

Eligible parties include:

  • Returning homeowners and landlords who have participated in Tenants for Turns during the 2021-2022, 2022-2023, and 2023-2024 winter seasons.
  • New homeowners and landlords who have not yet participated in Tenants for Turns.
  • Leases must be issued to an active Aspen One employee.
  • Lease terms must begin October 1, 2024 and run for a duration of at least 16 weeks. Longer-term leases do qualify but will not receive additional incentives.
  • We encourage affordability and are seeking housing that is easily accessed from Aspen Snowmass. Therefore, expensive rental units or units located beyond Carbondale may be subject to denial.

Incentives

Qualified first-time homeowners and landlords who meet the conditions outlined above and rent to an eligible Aspen One employee will be able to choose from one of the following incentives:

  • Lift Ticket Vouchers: 10 all-mountain one-day lift ticket vouchers.
  • Premier Season Pass: One 2024-2025 Aspen Snowmass Premier Season Pass. This pass includes unlimited 2024-2025 winter and summer access as well as an Uphill Pass. The complimentary Ikon Pass and other benefits are not included with this pass.
  • Gift Certificate: A $1,500 gift certificate, good at any Aspen One business. This could include meals or rooms at Aspen and Snowmass Limelight Hotels and The Little Nell, ski gear or rentals at Four Mountain Sports and ASPENX, ski and snowboard lessons, or any of Aspen Snowmass’ on-mountain dining options.

Please note that once an incentive has been selected and received, either as an email voucher or a physical gift card, your selected incentive may not be changed.

Returning landlords who meet the conditions outlined above and rent to an eligible Aspen One employee will additionally receive the following:

  • If you choose the premier pass, you will also receive two 1-day lift tickets.
  • If you choose the 10 lift ticket vouchers option, you will receive two additional 1-day lift tickets.
  • There is no additional benefit associated with the gift certificate option.

Please review the following instructions for receiving your selected incentive:

Gift Card: Once your application has been fully processed and the Aspen One Talent Acquisition team has received a signed lease agreement, you may pick up your physical gift card by visiting the Human Resources Office at Aspen Highlands (199 Prospector Rd, Aspen, CO 81611) between 8:30am to 4:30pm Monday through Friday. Gift Cards will be available for pickup beginning Monday, November 4.

All cards must be picked up in person and signed for. No exceptions. If you intend to have another friend or family member pick up your gift card for you, you must notify Talent Acquisition in advance by email, letting us know the name of the person picking up the gift card. All gift cards will be physical cards and should be treated as cash. Please note that we will be unable to replace any lost cards. Contact talentacquisition@aspensnowmass.com for more information.

Premier Pass: Once your application has been fully processed and the Aspen One Talent Acquisition team has received a signed lease agreement, you will receive a unique voucher number, sent via email to your email address on file. To activate your voucher, please call 855-238-3511 or visit a ticket office. If you are transferring your Premier Pass to another individual or family member, please share the voucher number with them and they may call 855-238-3511 to activate.

Lift Tickets: Once your application has been fully processed and the Aspen One Talent Acquisition team has received a signed lease agreement, you will receive a unique voucher number, sent via email to your email address on file. To activate your voucher, please call 855-238-3511 or visit a ticket office. Once activated, your lift tickets can be found in your Aspen Snowmass app to share with family and friends (or use yourself).

*Incentives will become available at the beginning of November, 2024.

Please note: Reselling any incentive such as the gift card is highly discouraged and may result in ineligibility for future participation in the Tenants for Turns program.

How to Apply

Please read the following program guidelines carefully before applying:

A landlord must apply for this program prior to filling vacancies. Agreements made with tenants prior to signing up with the program are not eligible for incentive(s). See Terms & Conditions for details.

Lease terms will be up to the lessor and employee but will need to contain certain basic parameters to trigger the incentive package upon verification of the lease by Aspen One.

  • The duration of the rental term must be at least 16 weeks taking effect after October 1 and include the 2024-2025 ski season. Longer-term leases are also welcome for year-round staff. The exact duration of a lease should be mutually agreed upon by the tenant and the homeowner/landlord.

To qualify for the program and its incentives, the homeowner or landlord must submit the following:

  • A Tenants for Turns landlord application available via this link. If you are a landlord renting multiple units, please complete one form per unit to ensure accuracy with our postings.
  • Please upload photos of the unit being rented where specified in the application.
  • All incentives in this program are subject to taxation. Please upload a completed W9 form into your application. If you were a previous participant in the program and we have a W9 on file, you do not need to resubmit this form. Filling out and submitting a signed W9 form is necessary because you will be receiving a 1099NEC tax form in late January from Aspen One in the amount of $1,500, which is the value of each chosen incentive. Aspen One will NOT be sending landlords any additional funds to cover taxes and all tax payments will be the responsibility of the landlord.
  • Please upload a completed and signed Liability Waiver Form with your application.

Once your application is approved, you will be notified, and your rental information and photos will be added to a list exclusively available to Aspen One employees who have committed to working at Aspen One.

Employees will contact you directly if they are interested in your rental. The landlord/homeowner is responsible for the screening and lease signing process, and for submitting the following:

  • A completed and signed rental agreement with an eligible Aspen One employee to talentacquisition@aspensnowmass.com.
  • HR must confirm that the employee renter is eligible for the program. Please email talentacquisition@aspensnowmass.com with the name of your potential tenant to confirm that they qualify. After confirming your tenant is eligible, please submit a signed copy of the rental agreement to talentacquisition@aspensnowmass.com.
  • If you rent to an individual who has not been approved by Human Resources you are not eligible to receive the incentive(s).
  • If your available rental has been filled by someone who is not an eligible Aspen One employee, please contact talentacquisition@aspensnowmass.com to have your rental removed from our list.

The homeowner retains full control over the lease terms, the rent to be charged, and other details of the rental agreement as long as it meets the dates specified above for participation in this program.

Due to the level of demand for the Tenants for Turns program this winter season, the deadline for all new landlord applications is December 1, 2024.

Failure to turn in any of the required paperwork (application form, landlord agreement, and W9) by December 1 will result in an immediate withdrawal from the program.

If all of the above requirements have been met (i.e. you have applied and have been approved as a Tenants for Turns landlord, your tenant is an eligible Aspen One employee and contacted you via the program listing, and you have submitted the appropriate documentation and a copy of the lease agreement), your chosen incentive will be provided to you at the start of the 2024-2025 season or within one week of being accepted into the program after the season has begun.

The deadline for all landlords to receive an incentive is December 31, 2024. As of January 1, 2025, no new incentives will be issued.

Incentives may take up to one week to process. More information on this process to come.

Application

Terms and Conditions

Incentive benefits are offered based on meeting the following terms and conditions:

  • Homeowners and landlords are eligible to receive incentive benefits for each room rented up to a maximum of three rooms. A studio unit counts as one room.
  • Homeowners and landlords renting multiple units may receive a maximum of one of each incentive benefit.
  • Incentive benefits are offered for winter rentals only. Additional benefits will not be awarded for rooms rented year-round nor will incentive benefits be awarded for summer rentals. The Premier Pass may be used in Summer 2025 for sightseeing access only.
  • Employee homeowners or landlords are eligible to receive incentive benefits for rooms rented to fellow employees. Employees may elect to receive a premier pass for a family member or select one of the other available incentive benefits.
  • Ineligible parties: Family members living with you are not considered renters and are not eligible for this program. Tenants with whom your agreement was made prior to October 1 are not eligible. Lease agreements made before a landlord applied for the Tenants for Turns program do not qualify. This program is geared toward providing new housing for new seasonal employees.
  • Renters may not sublease space to Aspen One employees. This program is only open to homeowners and landlords.
  • Aspen One does not evaluate and cannot make any representations or warranties about an employee’s fitness for any tenancy. While we attempt to hire only the highest quality and responsible individuals to work at Aspen One, we cannot make any guarantees that the individual you agree to house will be what you consider a good tenant. Aspen One runs background checks for certain positions at the resort. Please inquire at talentacquisition@aspensnowmass.com for more information.
  • If a lease is terminated without reasonable cause, the incentive package will be revoked. If a tenant proves unsuitable due to their behavior or a failure to pay their rent, the landlord may terminate the lease without losing the incentive package. Questions may be directed to talentacquisition@aspensnowmass.com.

FAQ

Q: How much should I charge for my rental?
A: Although ASC does not have guidelines or requirements regarding the cost of rental and lease agreements for the Tenants for Turns program, these rewards are intended to be a generous incentive to rent to employees for a lower monthly rate than they would to the general public. While Aspen One works hard to pay its employees well, first-year front-line employees often receive a starting wage of $21 per hour, and their hours are dependent on business levels. We recommend rentals be within the range of $500 and $900 per month per individual per bedroom or lower, plus utilities, but each situation is unique and many factors—such as a furnished rental—could raise or lower that price. It is very important that you collect a damage deposit before allowing any tenant to reserve the rental. Keep in mind most employees starting their winter season are without significant reserves of cash to spend on a deposit. You must balance the inherent risks of renting your property with determining an appropriate rental and deposit amount for seasonal employees.

Q: Will Aspen One help collect rent from employees?
A: The Tenants for Turns program acts only as a facilitator that connects available rentals with employees looking to rent. All rental/lease agreements are between the homeowner/landlord and the tenant. Please read the general liability release form.

Q: What if I have rented to Aspen One employees in previous years, not through the Tenants for Turns program, and plan on renting to them again?
A: Thank you for housing ASC employees! The spirit of the program is to make a list of rentals available to our employees currently searching for housing. A landlord must apply for the program prior to filling vacancies and the lease date must not be prior to Oct. 1

Q: I have an extra room in the apartment that I am leasing. Am I able to participate as a landlord?
A: Sublessors are not qualified to participate in T4T, only homeowners and landlords.

Q: Are there any geographical boundaries my rental must fall in to qualify?
A: We do not have limitations on how far away a rental can be. If your rental is further than a 45-minute commute, you may find that employees are less interested.

Q: What if my tenant doesn’t work out?
A: If a tenant proves unsuitable due to their behavior or a failure to pay their rent, the landlord may terminate the lease without losing their incentive package. If the landlord chooses to terminate the agreement for their own reasons unrelated to the tenant, the incentive package will be revoked.

Q: Who gets to select a landlord’s tenant?
A: Landlords have sole discretion in who they choose to rent their unit to.

Q: Why do I need to complete a W9?
A: You need to fill out and sign a W9 because you will be receiving a 1099NEC tax form in late January from Aspen One in the amount of $1,500, which is the value of each chosen incentive. Please note that each individual incentive is valued at $1,500. Landlords who receive multiple incentives will have an increased tax burden accordingly. Aspen One will NOT be sending landlords any additional funds to cover taxes and all tax payments will be the responsibility of the landlord.

Q: I already have a Premier Pass. May I allocate my Tenants for Turns Premier Pass incentive to a family member?
A: If you are already a premier passholder, you may allocate your Premier Pass to a family member. Each Premier Passes are issued through email as a unique voucher number which may be redeemed by calling or visiting an Aspen Snowmass ticket office. That unique voucher number may be shared with friends or family as you so choose, but may not be sold. Please note that the ticket office will NOT be able to redeem your incentive without your unique voucher number. Once the Premier Pass is allocated, only the passholder can use it. Aspen Snowmass season passes are nonrefundable and nontransferable.

Q: Do you post every landlord listing that comes in to Tenants for Turns or are the beds passed out behind the scenes?
A: If a landlord signs up with the Tenant for Turns program, their unit will be listed on the Employee Portal for all employees to see. The Tenants for Turns program's intent is to make a listing of available units open to all employees who need housing. As such, there is no withholding of beds.

Q: I have questions about this program and I’m an employee. Who should I contact?

A: Please email talentacquisition@aspensnowmass.com

Q: I have questions about this program and I’m a potential or returning homeowner/landlord. Who should I contact?

A: Please email talentacquisition@aspensnowmass.com

Q: I’m an employee. How do I find these rental listings?

A: Please visit the Employee Portal page here.


Please note that no new landlord applications will be accepted or processed following 12/1/2024 and all necessary application paperwork must be fully submitted by this date.

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